Virginia Employment Commission

Virginia Employment Commission (VEC) is a Revenue Results module that allows an organization to qualify and create a list of debtors that can be sent to the Virginia Employment Commission, and then consume that resulting wage match file.

The topics in this section include:

 

Setting up VEC

After installation, you need to set up and configure the VEC module for your organization.

To set up VEC in Revenue Results:

Step 1: Navigate to Administration > VEC > VEC Setup.

 

Step 2: In the Define VEC Setup window, click the Statuses tab, and do the following:

  • In the Debtor statuses to be included in VEC area, select the debtor statuses to include in VEC.

                        Note: To select all debtor statuses, click All.

  • In the Account statuses to be included in VEC area, select the account statuses to include in VEC.

                        Note: To select all account statuses, click All.

 

Step 3: Click the Options tab, and do the following:

  • In the Requester ID field, type your state-assigned Requester ID number.
  • In the Purge matches after field, type the number of days to pass before Revenue Results deletes the VEC matches from your system.
  • In the Minimum SSN Balance field, type the minimum account balance a debtor must have to be included in VEC.

 

 

Step 4: Click the File Settings tab, and in the Directory field, do one of the following:

  • Type the location of the system directory where the VEC file will be created.
  • Click the Browse  button and select a system location where the VEC file will be created.

 

 

Step 5: Click Save Changes.

 

 

Making VEC information viewable for a debtor

In order to view returned VEC information for a debtor, you need to configure the Debtor View template to display available lien information.

To add VEC information to the Debtor View template:

Step 1:  Navigate to Administration > Debtor > Define Debtor Templates > View Debtor.

 

Step 2: At the bottom of the Define Debtor View Template window, click the Create Template Tab  button.

 

Step 3: In the Tab name field, type a name for the new tab, and click OK.

Note: A tab name indicating VEC information is recommended.

 

Step 4: Click the Edit  button to edit the template tab.

 

Step 5: From the Special template view drop-down list, select VEC View, and click Save Changes.

 

Step 6: Click Save Changes again.

The new tab now displays any lien information for the debtor.

 

 

Defining VEC employer matching rules

Before you import VEC matches into your system, you need to define the criteria for matching existing employers with imported employers.

To define VEC employer matching rules:

Step 1: Navigate to Administration > VEC > Define VEC Employer Matching Rules.

 

Step 2: In the Define VEC Employer Matching Rules window, do the following:

  • In the Match Threshold field, type the total points required for the system to automatically match imported employers with existing employers.  The default is 100.

Note: Think of this number as a percentage. For example, if the imported employers FEIN matches an existing employer’s FEIN 100%, then the system will automatically merges the two employers.

 

  • In the Match Criteria Points area, for each field, type the number of points required to match an imported employer with an existing employer, based on the field type.

Note: It is good practice to assign higher values to unique identifiers. This way, if a unique value is common between two employers, the system will automatically merge the employers.

 

 

Step 3: Click Save Changes.

 

 

Creating a VEC file

After installing and configuring VEC on your system, you can create a VEC file.

To create a VEC file:

Step 1: Navigate to Operations > VEC > Create VEC File.

 

Step 2: In the Create VEC File window, click Create File. The system generates the file based on your settings configured in Setting up VEC.

 

Step 3: In the Create VEC File – Results window, click Finish.

The file is now located in the directory listed in the first line of the Create VEC File – Results window.

 

 

Processing a Wage Match file

After the state receives a match for VEC, the results are returned to your organization in a Wage Match file.  Revenue Results needs to process this file to update your system with VEC matches.

To process a wage match file:

Step 1: Navigate to Operations > VEC > Process Wage Match File.

 

Step 2: In the Location of the Wage Match file to be processed field, do one of the following:

  • Type the location of the Wage Match file on your system.
  • Click the Browse  button and select the Wage Match file.

 

 

Step 3: Click Test to check the file for potential import issues, and do the following:

  1. In the Process Wage Match File – Test window, click Start Test. Any potential file errors in the file display in the window. The messages in this window can be helpful in troubleshooting file errors.
  2. Click Back to return to the Process Wage Match File window.

 

 

Step 4: In the Process Wage Match File window, click Process.

 

Step 5: In the Process Wage Match File – Results window, click Finish.

 

 

Merging employment information

After a successful wage match for a debtor, you can merge employment information on your system with information returned from the state.

To merge employment information:

Step 1: Open a debtor with a VEC wage match record, and click the tab created for displaying VEC information.

            Note: This tab is only visible if you created a tab for viewing VEC information in Making VEC information viewable for a debtor.

 

Step 2: In the Wage Match File line, click the expansion  button to view the Match details.

 

Step 3: To add an employer from the Wage Match to the debtor’s record, click the Add link for an employer.

 

Step 4: In the Add VEC Employer window, do one of the following:

  • To add the VEC-supplied employer to the debtor, select VEC Supplied Employer, and click Use Selected.
  • To add a pre-existing, global employer to the debtor, in the Global Employer Matches, select a global employer, and click Use Selected.
  • To merge the VEC-supplied employer with an existing Global Employer, do the following:
  • Select VEC Supplied Employer, and click Merge.
  • In the Global Employer Matches area, select the Global Employer to merge the new data with.
  • Click Merge Into Selected And Link

The updated employment information is now reflected in the debtor’s Contacts/Employment tab.

Main Support Line:

          
All Support Team Members (866) 684-7387 RR_Support@revq.com
Chris Stickney (Support) Ext. 5673 Chris.Stickney@revq.com
Angel Davis (Support) Ext. 5756 Angel.Davis@revq.com
Kellie Mendenhall (Trainer)   Ext. 5676 Kellie.Mendenhall@revq.com
Aaron Burge (Installation) Ext. 5710 Aaron.Burge@revq.com

 

Mailing Address

4400 NE 77th Avenue, STE 100
Vancouver, WA 98662